Protocol Minute presented 2017-05-03 (by Diana Dee)
Diana gave an excellent Protocol Minute today at our club meeting. It deals with our personal responsibility as a member to read our Toastmaster club emails and respond. I attached what she wrote and presented.
Our club mission is:
We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth.
In other words, we are about promoting communication skills.
Here are few items from the Toastmasters promise – what you promised when becoming a club member:
- To prepare for and fulfill meeting assignments
- To help the club maintain the positive, friendly environment necessary for all members to learn and grow
- To treat my fellow club members and our guests with respect and courtesy
In order to provide a positive learning experience, in order to treat the upcoming meeting Toastmaster and attendees with respect and courtesy, we need to deal with that dreaded communication mechanism – EMAIL !!
I know that many of you hate to deal with email. But it is the communication mechanism chosen by the club to confirm upcoming meeting role assignments.
PLEASE peruse your email at least once per day, if not more often, and reply to queries from the upcoming Toastmaster. If you are scheduled to be a speaker, even if you have not prepared your speech or don’t know its title yet, at least respond and let the Toastmaster know that you will fulfill your assignment, and when to expect more details from you.
Having a well-organized club meeting not only is a courtesy to members, but it attracts guests as well!
Improve your communication skills and contribute to a great club meeting by making it a priority to read and respond to club emails promptly.